Mitch Hansen joined the Nashville Symphony in 2008, having previously worked for a number of production companies and venues in the area. He is an alumni of MTSU and has lived in Middle Tennessee since 2004.
What specific duties or tasks are a Lighting Director responsible for in producing an orchestra concert?
- Make sure the musicians can see their music
- Make sure musicians can see the conductor
- Make sure the audience can see the musicians.
Note: Not all of the orchestra needs to be visible all of the time, but, all of the orchestra that CAN be seen from the audience’s perspective SHOULD be able to be seen. This means that you don’t always have to light them perfectly even from all angles, if priorities 1 & 2 are met.
What documents or information does a Lighting Director need when preparing for an orchestra program?
Every theater or hall has some sort of technical documents, usually:
- A line-set drawing
- A lighting and stage plot
- A patch sheet
If you’re lucky, they will also have an inventory (assuming they HAVE inventory). If you’re REALLY lucky, they will share said info with you in a timely manner. Some houses treat these like nuclear codes, other houses post them on their websites as public info (albeit buried more often than not).
These documents will tell you:
- where you can hang lights
- what lights are usually hung where to hit what
- how to control said lights
- what extra options you may have.
Each show will require a different approach (yes, even standard classical repertoire), although often they start from the same origin.
Under what circumstances should an Operations Manager consult the Lighting Director before making a decision?
When making decisions that require changes to the stage, the personnel onstage, the timeframe in which the LD has to set up/program/teardown, it’s ALWAYS courteous and professional to let the LD know in as much advance warning as possible. When asking for artistic elements (specific cues, effects, etc), it’s best to confer with the LD to ensure the idea is feasible, as well as can be accomplished with the tools and time provided. This also lets the LD know that these items are considered priorities, and the other elements of the show may come secondary to them.
How much time should be scheduled in the hall for the work of the lighting department on a weekly basis?
This is largely a function of time and scope. Ideally, the Lighting Department should have as much time as they NEED to do everything they want. I’ve never seen such a luxury in practice. More often, there should be at least 1 dark day in the room for maintenance, and 1 day off for the crew. Beyond that, every 10 minutes of show requires 1 hour of programming (on average). 90 mins, 9 hours. Depending on the complexity of the show, familiarity with the console, severity of load in, and general condition of the equipment (and crew), this can go either way. I try and schedule no less than 4 hours for both load in, and load out. If load in takes 4 hours, typically load out takes 2.
If the orchestra is performing a classical concert outside the home hall, what basic language should be in the rider communicated to the offsite venue regarding lighting needs for the orchestra?
Make sure that the orchestra can see their music and the conductor. Try and keep the lights from shining in the musicians’ eyes from their line of sight to the conductor. Make sure there is a minimum lighting standard, including qualified and capable electricians to load in, program, and run the show. When in doubt, make sure the ENTIRE stage can be illuminated with WHITE light from both ABOVE and in FRONT (toward the audience) of the stage.
Anything else you’d like to share with our readers?
- Establish a priority for every show: Is this the orchestras show, the visiting artists show, or the video crew taping it for later. This will help streamline answering questions that may arise.
- Just because you CAN use older gear, doesn’t mean you SHOULD. Spend some money to look modern and stay relevant when it suits the act. Likewise, not every show needs moving projectors and pixel mapping. Less isn’t more (that’s why it’s called LESS), but less CAN be more TASTEFUL.
- Lights are like cars: they consume expendable materials, they take time to maintain after use, and they eventually wear out. Plan, and budget, ahead to stay in smooth operations.
- Always remember that the production crew is the first to arrive and will leave well after everyone else’s day is over. They work diligently on a narrow timeline on long days in order to accomplish a massively complex undertaking, within a system with infinite variables. This job has immense pressure to succeed behind it; the show MUST go on. So, be nice to them, be patient with them, tell them they did a good job (when they do)… and make sure to include them in the headcounts for catering.